IV.    EXECUTIVE POSITIONS AND RESPONSIBILITIES

President:

• Sets and distributes the agenda in coordination with the Vice-president
• Chairs the general and executive meetings
• Requests approval of meeting minutes
• Arranges meeting location and breakfast
• Monitors and ensures compliance with the Bylaws and Guidelines
• Requests approval of format for the annual fundraising event at Sept. meeting
• Requests volunteer for Fundraiser Chair to be sent out with the minutes from the August meeting
• Calls for charity nominations at September meeting for written submission for distribution to the members at the October meeting and voting at the November meeting
• Oversees nominating committee for annual elections at October meeting and ensures that it is in place
• Strikes committees or task forces as required and delegates to such committees or task forces as necessary, appointing a chair of said committee or task force who reports back to the Executive Committee and any such committee or task force may include at least one member of the Executive Committee
• Acts as diplomat for BMW

Vice-president:

• Arranges all speakers and meeting programs
• Chairs meetings in the absence of the President
• Coordinates social and educational activities
• Maintains the historic record of London BMW events and highlights
• Maintains the member photo display board
• Arranges flowers for outside speakers
• Recording Secretary:
• Compiles and mails minutes at least one week prior to the next meeting
• Accepts regrets and notification of guest attendance
• Handles all correspondence (including recognition of events significant to members)
• Arranges a substitute to take minutes in event of absence

Membership Coordinator:

• Maintains membership records
• Ensures attendance record is available at each meeting
• Monitors attendance records and provides attendance records to Recording Secretary for mailing with the monthly minutes from the preceding meeting
• Reports attendance records to the President
• Coordinates communications with members and prospective members as required
• Screens guests to prevent business conflicts, solicits required information from prospective members and upon membership approval collects membership fee for the Treasurer
• Provides a new member with a copy of the bylaws and written confirmation/welcome note with copy to Executive, upon payment of fee distributes member profiles in the December minutes for changes
• Annually updates and distributes the list of approved Business Categories and the membership directory including the name & address list (February)
• Facilitates new member orientation to BMW and the member
• Distributes new member profiles periodically throughout the year

Treasurer:

• Collects fees
• Pays bills
• Maintains financial records and reports monthly to members
• Prepares and submits the financial statement budget as soon as practical after the new year
• Prepares annual membership invoices to be mailed out with December minutes
• Provides annual fundraiser financial data of the previous year to the event coordinator for preparation of the new event budget

Immediate Past President:

• Will attend Executive meetings to provide continuity and assistance
• Chairs the Nominating Committee
• Along with the Nominating Committee, reviews membership and makes nominations for BMW Executive after November meeting in accordance with the bylaws
• Conducts the annual elections at the December meeting in accordance with the bylaws